Gitanushilanam 2026 Kickoff Meeting
This Year Focus
More Strengthened, One Final Event
+ 2-day Vrindaranyam Retreat
Every operational pathway leads to one destination.
The Journey
Bring together state-level and district-level winners from across the globe into one coordinated participant journey, supported by structured content, competitions and evaluation.
The Ultimate Destination
A two-day physical retreat in Vrindavan for selected winners, preceded by online learning, competition rounds and a final online ceremony.
The operating cadence from launch assets to Vrindavan.
Launch Assets
Brochure, website, poster, video and forms.
Registrations
Complete the primary registration phase.
Online Classes
Deliver age-group learning modules and lectures.
First Round
Run first-stage competition screening.
Second Round
Run second-stage competitive rounds.
Online Ceremony
Final online celebration and recognition.
Vrindavan Trip
Two-day physical retreat for selected winners.
Five participant demographics mapped to the four core competitions.
| Participant Group | Shloka Recitation | Quiz | Animated BG Video | Treasure Hunt |
|---|---|---|---|---|
| Subjunior (3rd–5th class) | ✓ | ✓ | — | — |
| Junior (5th–8th class) | ✓ | ✓ | — | — |
| Senior (9th–12th class) | ✓ | ✓ | — | ✓ |
| Youth / Working (till 35 years) | ✓ | ✓ | ✓ | ✓ |
| Seniormost (above 35 years) | ✓ | ✓ | ✓ | — |
Ten specialized teams organized into three operational pillars.
Growth & Outreach
Content & Experience
Systems & Support
Build the registration engine across national and international channels.
PR Team
Identify offline venues, reach schools and colleges, obtain permissions, and deploy posters, letters and legal materials.
International Outreach
Boost international registrations and funding, popularize GA 26 in congregations, and leverage IITK and overseas contacts.
Online Publicity
Create and deploy the website, collect ad videos and brochures, and run publicity across online channels including Facebook and Instagram.
Craft the core participant journey from syllabus to celebration.
Content Creation
Get syllabus and age groups, determine modules, prepare PPTs and lecture material, verify content, and coordinate speakers.
Online Lectures
Identify speakers, build the lecture schedule around syllabus and age group, and ensure sessions are delivered as planned.
Assessment
Create competition schedules, build judging teams, and complete final evaluations before the ceremony.
Finale
Conduct the online final round and host the end-of-January two-day Vrindavan retreat for selected winners.
Provide the technical, human and financial infrastructure behind every participant.
Tech & Database
- Create participant database from Google Form.
- Follow up for answers, audio and video uploads.
- Support screening infrastructure.
Student & Volunteer Coordination
- Identify budding leaders and alumni.
- Assign volunteers by strengths.
- Operate helpline and student reminders.
Fundraising & CSR
- Create fundraising proposal.
- Prepare marketing and CSR budgets.
- Approach companies for support.
A clear, block-based journey from mass outreach to the final retreat.
Discover & Register
Schools, colleges, congregations, offline venues and social channels create awareness and drive registrations.
Screen & Organize
Paper tests, Google Forms or a screening platform capture performance while the database team organizes participant data.
Learn & Compete
Online classes prepare participants for quiz, shloka recitation and the other category competitions.
Evaluate & Select
Competition-specific judging and online rounds identify top performers across age groups and categories.
Celebrate
Final online ceremony recognizes winners, followed by the two-day Vrindavan retreat for selected winners.
A simple left-to-right operating flow keeps ownership and handoffs obvious.
Growth & Outreach
Drive awareness and registrations across offline, online and international channels.
Infrastructure & Database
Capture, structure and maintain participant information and submission records.
Content & Evaluation
Deliver learning, run competition rounds, evaluate submissions and identify finalists.
Final Celebration
Conduct the final online ceremony and prepare the Vrindavan retreat experience.
A multi-round quiz designed to combine knowledge, speed and reflection.
Written Screening
- 30 minutes · 30 marks
- MCQ + subjective
- Offline: paper based
- Online: timed Google Form / screening platform
- Offline top 3–5 per age group advance
Kahoot Quiz
- Completely online
- Individual participation
- Qualifiers from Round 1
- Judged by maximum marks scored
3-Minute Video
- Shortlisted candidates upload a video
- Topic to be finalized
- Round 2 + Round 3 marks combine to decide winners
Syllabus & Format
Two rounds, one focused syllabus — recitation by age group.
Video Submission
Top 10 · Zoom Live
First round is a video submission. Selected top 10 candidates from the first round proceed to a live Zoom round.
Distribute high-value recognition across fifteen competition groups.
Derived from the age-group × competition matrix.
Budget the program across rewards, event logistics and growth.
Overall preliminary estimate recorded in the meeting minutes.
Three priorities to move GA 26 from plan to execution.
Finalize the Proposal
Sugato Pr and Prashant Pr to urgently draft the core fundraising and CSR proposal to unlock the broader program budget.
Activate the Network
Rakesh Pr to identify and assign scattered LGLG and IITK alumni into operating teams based on strengths and interests.
Finalize the Infrastructure
Deploy the participant database, evaluate the proposed screening platform, and lock in physical venues beginning with UP State.
Sincerely seeking your blessings.